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Public Programs Coordinator

Public Programs Coordinator

Public Programs
Regular, Full-Time Position

The Programs Coordinator for the Public Programs department implements evening programming targeted at adult audiences, weekend family-focused public programs, and special programs targeted at specific audiences or special interest groups.  Programs that coordinators regularly execute encompass a range of formats, including but not limited to: lectures, demonstrations, installations, hands on workshops receptions, performances, and more.  In addition to this regular work, this position will be helping to produce an expanded portfolio of regular evening programs targeted at specific audiences of adults weekly on Thursday evenings.

The Public Programs Coordinator will on a daily basis execute a wide a range of duties including but not limited to, writing agreements, tracking expenses, acting as program host or usher, preparing amenities for presenters, tracking and ordering program supplies, developing production timelines and task lists and communicating these to other teammates, setting up and breaking down demonstration areas, small equipment and signage, communicating  with and  preparing presenters, research and present potential  program offerings with the point of view of the visitor and  program participant in mind.  The ideal candidate is comfortable producing written and verbal communications, is detail oriented, diplomatic, highly organized, and enjoys solving logistical challenges in a fast pace, highly collaborative environment. An ideal candidate is an individual with a strong interest in science with prior experience with event production, working with adults or family groups in an informal education setting. The ideal candidate thrives as part of a team is hard working and is also able to work independently to execute a program on time and on budget.  Nights and weekends are required

Essential Functions:

  • Implement public programs: research, recommend, recruit and book presenters, schedule within museum systems and calendars, and collaborate with content staff.
  • Prepare written program descriptions, negotiate contracts with presenters, and prepare museum documents associated with the program.
  • Determine and schedule physical requirements for programs including time, space, seating needs audio visual and technical needs, safety requirements and coordinate with technical staff.
  • Insure that museum calendars are updated with program dates, including set-up and breakdown.
  • Serve as program liaison to other frontline departments, program areas, and communication and administrative departments.
  • Work closely with Public Programs Manager to develop an annual program schedule that takes into account audience, budget limitations, feasibility of scale and content balance.
  • This position will need to work a flexible schedule, including Wednesday and or Thursday evenings and many weekends.
  • Other duties as assigned

Minimum Qualifications:

  • BA/BS degree in Science or Education, or equivalent combination of education and experience
  • Minimum 2 years’ experience developing or presenting programs in a museum, park, community center or informal education environment
  • Prior work with or interest in reaching communities underrepresented in science and museum settings
  • Self-starter with demonstrated ability to coordinate multiple activities under tight deadlines
  • Conversant in a language other than English highly desired
  • Strong writing skills highly desired
  • Demonstrated organizational, interpersonal and communication skills
  • Demonstrated ability to work collaboratively in team structures
  • Comfortable with public speaking
  • Willingness to have a flexible schedule.  This position may require working nights and weekends

How to Apply

This is a regular, full-time (37.5 hours per week), non-exempt union position that includes benefits.

Please refer to our Application Procedures for instructions when sending your resume and cover letter.

The Exploratorium is committed to a diverse workforce.